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Law for Business

Knowhow - guidance - precedents

19 APR 2013

Employing staff for the first time

Advice from https://www.gov.uk/employing-staff

There are 6 things you need to do when employing staff for the first time.

  1. Decide how much you need to pay someone - you must pay your employee at least the National Minimum Wage (NMW).
  2. Check if someone has the legal right to work in the UK. You may have to do other employment checks as well.
  3. Get employment insurance - you need employers' liability insurance as soon as you become an employer. It must cover you for at least £5 million and come from an ‘authorised insurer' - you can find one online.
  4. Send details of the job (including terms and conditions) in writing to your employee. If you're employing someone for more than 1 month, you need to give them a written statement of employment within their first 2 months.
  5. Tell HM Revenue & Customs (HMRC) by registering as an employer - you can do this up to 4 weeks before you pay your new staff.
  6. Give staff a pay statement showing deductions you have made for things like tax, National Insurance and student loan repayments.

Download ‘Template of a written statement of employment' (PDF, 628KB)

Read the ACAS guide on hiring staff or download the HMRC booklet for advice on employing someone for the first time.

Download ‘Employing someone for the first time' (PDF, 183KB)

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